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Effective Maintenance Strategies for Company Car Fleet

Question:

The company's plant has a fleet of company cars that, like any other company asset, require regular maintenance. This fleet consists of street cars, vans, and maintenance pickup trucks that are allocated to different departments within the plant. We are seeking advice and insights on how to effectively delegate maintenance tasks between users and the Maintenance Department. Additionally, we are looking for suggestions on how to efficiently plan and schedule maintenance jobs, as it can be challenging to coordinate maintenance on the fleet vehicles when compared to production equipment.

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Hello Eugene, in my previous role at an OEM car manufacturer, I was involved in service development and support. One important aspect to consider is the regular maintenance tasks outlined in the owner's handbook, such as checking engine oil, coolant, transmission fluid, tire pressure, and lights on a "daily" or "weekly" basis. It is crucial for vehicle users to take responsibility for these tasks to ensure optimal performance and longevity of the vehicle. For shared vehicles, finding someone to take on this responsibility can be challenging. Maintaining a consistent maintenance history is essential for warranty purposes and to avoid any issues related to neglecting basic servicing. Establishing a calendar schedule based on travel distance or time intervals can help ensure timely and regular servicing for vehicles in your fleet. For example, if the vehicle travels 40,000km per year with 10,000km service intervals, it should be serviced every 3 months on average. By planning ahead and communicating service requirements in advance to the car's designated user, you can streamline the servicing process and avoid any potential issues. While implementing a calendar schedule may pose challenges, it is worth considering for efficient fleet management.

Who oversees the maintenance of vehicles? Have you considered outsourcing tasks such as overhauls, painting, and tire changes for your fleet of cars?

The majority, if not all, of car manufacturing jobs have been outsourced, and our focus is on industrial mechanics rather than auto mechanics.

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Frequently Asked Questions (FAQ)

FAQ: 1. How can we effectively delegate maintenance tasks between users and the Maintenance Department for our company car fleet?

Answer: - To effectively delegate maintenance tasks, consider implementing a clear maintenance schedule outlining responsibilities for both users and the Maintenance Department. Users can be responsible for basic tasks like regular inspections and reporting issues, while the Maintenance Department can handle more complex maintenance jobs.

FAQ: 2. What are some suggestions for efficiently planning and scheduling maintenance jobs for the company car fleet?

Answer: - To efficiently plan and schedule maintenance jobs, utilize a centralized system or software to track maintenance history and upcoming tasks. Implement regular preventive maintenance schedules based on vehicle usage and manufacturer recommendations to avoid sudden breakdowns and ensure timely maintenance.

FAQ: 3. How can we overcome the challenge of coordinating maintenance on the fleet vehicles compared to production equipment?

Answer: - To overcome coordination challenges, consider creating a priority system for maintenance tasks based on vehicle criticality and usage. Implement proactive communication channels between users and the Maintenance Department to streamline maintenance scheduling and avoid conflicts. Regularly review and adjust maintenance plans based on feedback and changing needs.

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