Is there a way to include a checkbox in a work order (MP2) that allows for the option to print or not print an attachment? For example, we are looking for a solution to prevent the automatic printing of a lengthy 25-page attachment every time the work order is printed. Thank you for any assistance provided.
Greetings T.Jones, as a seasoned maintenance and reliability consultant with over eight years of experience working with Datastream products, I wanted to address your query regarding attaching documents to work orders. When a document is attached to a work order, it will automatically print when the work order is printed out. Unfortunately, there is no feature in the work order table that allows you to choose whether to print the attachment or simply view it. My recommendation would be to attach your lengthy 25-page document to the equipment record instead of the work order. On the Equipment/Activities/Attachments page, you will find a field for attachments followed by an option to "Attach to work order." You can select Y to attach the file to a work order, or N if you prefer not to attach it. I trust this information clarifies your concerns. For further discussions, feel free to reach out to me at jennifer_ohl@yahoo.com. I am here to assist you. Jennifer Ohl, MBA Midwest Software Specialists, Inc.
Dear T. Jones, I am currently using MP2 Access 5.0 and wanted to mention a feature available in this version where you can attach an 'attachment' to the work order (WO). Simply navigate to TASK>SCHEDULE>ATTACHMENTS and select 'NO' in the 'Attach to WO' option. I hope this information is helpful. Any additional feedback, Jenni? Regards, Iyad.
In order to avoid any confusion, it is important to clarify the type of attachments being discussed. T. Jones inquired about attachments to a work order, specifically excluding attachments within the Task module for a PM. However, if T. Jones actually meant attachments to a PM within the Task module, then my response would be as follows: When documents are attached to a PM work order, they are designed to be printed every time the work order is printed. T. Jones has expressed a preference for not printing the attachment each time the work order is generated. One solution could be to attach the document in the Task Module, but this would require manual intervention to turn the attachment on or off before generating each work order, potentially leading to oversight. Alternatively, attaching the document to the Equipment table allows for more flexibility in printing when necessary and attaching it to all work orders if desired. This is just a suggestion - the file can be attached to either the Task itself or the equipment being worked on.
Jennifer, have you considered adding a document to your Purchase Request? (7i)
Are you looking for a visual representation of the damaged item to be replaced in the purchase requisition?
Absolutely, you can flag the attachment settings within your MP2 system. If you don't want to print certain attachments with every work order, simply uncheck the print option for those specific attachments. However, if you find it needing to be done frequently, it might be worth checking if there is an option for default settings to control this. Always remember to verify your settings before final printing, just to be on the safe side. Hope this helps!
Yes, it is certainly possible to implement such a feature. The exact specifics might vary based on the details of your work order software, but in general, you would need to add a checkbox to the form with a conditional print code. This code should be linked to the checkbox state and the attachment so that when the checkbox is ticked, the attachment gets included in the print job. If you're unsure about how to implement this, I recommend reaching out to your in-house IT team or the MP2 software provider for more technical assistance. Always remember, well-structured work orders are key to operational efficiency!
While I'm not completely familiar with MP2's work order interface, a possible workaround might be integrating a custom script that prompts a dialog box asking users if they want to print the attachment or not. However, if MP2 doesn't support such features, you might want to consider reaching out to their customer service for possible in-built solutions. If all else fails, perhaps you could maintain those lengthy attachments in a separate digital reference library to be accessed only when needed, thus avoiding unnecessary printouts.
Definitely! From your context, it seems you're in need of a setting or feature that selectively prints attachments in an MP2 work order system. While the specifics may vary based on which version of MP2 you're using, you should be able to incorporate a pre-print script that checks whether a checkbox is ticked before it prints the attachment. If not already existing, you might need to add a custom field for that checkbox. I would strongly recommend reaching out to your MP2 support representative or you may want to also explore the software's user manual for detailed instructions on how to implement this.
That's a great question! One way to handle this in MP2 could be to customize the work order form to include a checkbox for printing attachments. If your system allows for modifications, you might be able to add a conditional printing feature that checks the box value before sending the job to the printer. Alternatively, if direct customization isn't possible, consider using a workflow process where attachments are emailed separately only when needed, thus avoiding automatic printing altogether. It could streamline your process significantly!
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Answer: Answer: To add a checkbox for printing attachments in a work order in MP2, you can customize the work order template to include this option. This customization will allow users to choose whether to print the attachment or not when generating the work order.
Answer: Answer: Yes, you can prevent the automatic printing of lengthy attachments by adding a checkbox option that gives users the choice to print or not print the attachment when printing the work order in MP2.
Answer: Answer: By adding a checkbox feature to the work order template in MP2, you can enable users to decide whether they want to print the attachment each time they generate a work order. This customization gives users control over the printing of attachments based on their requirements.
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